Open now
Step 1: Free pre-registration
Open now through December 31, 2026, at 11:59 p.m. Atlantic Standard Time.
This form records your expression of interest in attending and helps the organizers plan the meeting. No payment is collected at this stage. Pre-registration does not reserve a place or complete your conference registration.
Use the same pre-registration form to:
- Express interest in attending without presenting.
- Choose Poster to submit a title, author list, affiliations, and poster abstract. New submissions are for posters only; contributed-talk requests are no longer accepted.
- Apply for limited travel support by selecting Yes in the travel-award question and completing the additional application fields.
If you select No or Unsure to travel support, no funding questions or supporting-information requests will appear. Choose Attend without presenting or Unsure to skip the poster title and abstract fields. Poster applicants requesting support submit their abstract only once.
Selecting Unsure about presenting does not submit an abstract. Selecting Unsure about travel support does not complete a funding application. Submit an updated application by the shared deadline if you decide to submit a poster or request support.
Pre-register — express your interest
Step 2 comes later: final registration and payment. To confirm attendance, you will need to complete the separate paid registration when it opens, or follow an approved support/payment arrangement. Pre-registration does not guarantee poster acceptance or a travel award. Poster and funding decisions are reviewed separately and will be emailed January 15, 2027.
Already submitted an earlier expression of interest? If you now wish to submit a poster or request travel support, complete the updated form using the same email address. If updating an earlier abstract or funding request, identify it as an update in your abstract or participation statement so the organizers can reconcile the submissions. Previously submitted talk requests remain on record for organizer review; the updated form does not accept new talk requests. An earlier indication of interest in support is not a completed award application.
How responses will be used: The organizing team will use submissions for attendance planning, scientific review, travel-award review, and conference administration. Responses will not be displayed publicly. Accepted poster titles, author names, affiliations, and abstracts may be included in the conference program. Funding information and CVs will be used for application review and administration. Do not submit payment information, passwords, identity documents, or banking details through this form.
Important dates
- Now–December 31, 2026
- Combined pre-registration, poster abstract submission, and travel-award application; closes at 11:59 p.m. Atlantic Standard Time (UTC−4)
- January 1, 2027
- Final paid registration planned to open, subject to administrative readiness
- January 15, 2027
- Poster and conditional travel-award decisions by email
- January 20, 2027
- Poster presenters and award recipients confirm participation and final details
- January 29, 2027
- Final timed agenda and complete poster roster published
- January 31, 2027
- Early registration ends at 11:59 p.m. Atlantic Standard Time (UTC−4)
- February 1, 2027
- Regular registration rates begin
- March 8–12, 2027
- Conference travel window; scientific program March 9–11
Ways to participate
- Attend the scientific program and discussion sessions
- Submit a poster abstract for consideration
- Apply for limited participant support, where eligible
General attendance will be open through registration, subject to venue capacity. Poster submissions and financial support are reviewed separately. Invited talks are arranged by the organizing team; the form does not offer an oral-presentation option.
Poster abstracts
Submit your poster through the combined application by December 31, 2026. Choose Poster and provide your title, author list, affiliations, and an abstract of approximately 200–300 words describing the scientific question, approach, principal result, and significance. Applicants choosing Attend without presenting or Unsure do not need an abstract.
Selection will consider scientific quality, relevance to the conference scope, program balance, and career-stage breadth. Poster decisions will be emailed January 15, 2027. Accepted poster presenters must confirm participation and final poster details by January 20. The final agenda and poster roster will be published January 29. No later abstract round is planned.
Step 2: Final paid registration
After expressing interest through free pre-registration, complete the separate final registration and payment to confirm your attendance. This second step is planned to open January 1, 2027, subject to administrative readiness.
Registration rates
Early registration: January 1–31, 2027. Complete registration and payment by January 31 at 11:59 p.m. Atlantic Standard Time (UTC−4) to receive the early rate. Regular rates begin February 1, 2027. Participants with approved support/payment arrangements should follow the instructions in their award notice.
| Category | Early | Regular |
|---|---|---|
| Faculty, professional, or industry | $395 | $475 |
| Graduate student or postdoctoral researcher | $195 | $245 |
| Undergraduate student | $95 | $125 |
Full registration includes the welcome reception, refreshment breaks, lunches, dinners during the scientific program, and the formal conference dinner. Lodging, breakfast, airfare, airport transfers, and optional excursions are not included unless additional support is announced.
Final paid registration is planned to open January 1, 2027. Applicants awaiting poster or travel-award decisions may wait until their January 15 notice before paying. Accepted poster presenters and award recipients must confirm by January 20 and complete registration or establish the support/payment arrangement specified by the organizing team. Payment instructions, cancellation terms, and capacity limits will be posted before payment opens. No payment is collected through the combined application.
Competitive travel awards
Apply within the combined form by selecting Yes to the travel-award question. The additional section asks for a brief participation statement, a short CV pasted as text, your departure airport or city, estimated economy travel and lodging costs, other available support, and the amount requested. If you are submitting a poster, your abstract from the poster section will also be considered; do not submit it twice. Attendance-only applicants may apply using a participation statement.
Review and eligibility
Applications close December 31, 2026, at 11:59 p.m. Atlantic Standard Time. Limited support will be reviewed competitively using scientific relevance and contribution, career stage, financial need after other available support, geographic and institutional breadth, participation commitment, and realistic travel cost. Students, postdoctoral researchers, and early-career investigators are expected to receive priority; other participants with a documented need may apply. Applicable award-administration requirements will be communicated before an award is finalized.
Decisions and confirmation
Conditional award decisions will be emailed January 15, 2027. Recipients must accept and confirm participation by January 20. A ranked waitlist will be maintained. Poster acceptance does not guarantee funding, and applying for funding does not determine poster acceptance.
Costs and booking approval
In your requested budget, itemize economy transportation, lodging nights, registration, and necessary local ground transportation. These estimates help the organizers assess need; they do not establish which costs your award will cover. The organizers will state approved cost categories, limits, dates, and payment arrangements in your written award notice. Do not count meals or other costs already included in registration twice. Wait for written cost approval and booking instructions before committing expenses you expect the award to cover.
The planned arrangement is for approved travel and lodging to be paid directly to an approved travel agency and hotel. Recipients should follow their award notice rather than assume personal purchases will be reimbursed. Coverage, limits, and payment arrangements will be stated in each notice.
Apply for travel support in the combined application
Frequently asked questions
Can I apply to give a talk?
The updated form accepts new poster submissions only. Invited talks are arranged by the organizers. Choose Poster, Attend without presenting, or Unsure in the form. Previously submitted talk requests remain on record for organizer review.
Does pre-registration reserve a place?
No. Free pre-registration is an expression of interest. You must complete final registration and payment later, or an approved support/payment arrangement, to confirm attendance, subject to venue capacity. Poster and travel-support decisions are separate.
Is the conference open internationally?
Yes. The meeting is open to people interested in the field, subject to venue capacity. International visitors are responsible for confirming the entry requirements that apply to them.
Is the travel-award application part of registration?
It is part of the free combined pre-registration and poster abstract application, not the paid registration form. Select Yes to travel support to see the funding questions; select No to skip them. Both poster abstracts and travel-award applications are due December 31, 2026.
Can I apply for support without presenting?
Yes. Choose attendance without presenting and select Yes to travel support. Provide the participation statement, pasted CV, and budget information in the funding section. You do not need an abstract. The organizers review requests competitively, subject to available funds and applicable award-administration requirements.
How do I provide my CV?
Paste a short professional CV into the travel-support section of the same form. Include education, current role, relevant research, and selected outputs. Do not include your home address, birth date, identity documents, or banking details. No document upload or institutional sign-in is needed.
Are meals included?
Full registration includes the welcome reception, refreshment breaks, lunches, dinners during the scientific program, and the formal conference dinner. Breakfast is not included.
Is lodging included?
No. Lodging is separate unless a participant receives an award that explicitly covers an approved lodging amount.
When should I book travel?
Poster and conditional travel-award decisions are planned for January 15, 2027. If requesting support, wait for your written award and booking instructions before committing expenses you expect the award to cover. Other participants should confirm their attendance and review cancellation terms before making nonrefundable arrangements.
Will airport transportation be provided?
No conference shuttle is confirmed. Any organized transfer will be announced on the Travel page; attendees should not assume it is included.
Do I need a rental car?
A car is useful for independent exploration, but may not be necessary during the scientific program once the venue, lodging, and local-transport plan are confirmed.
May a guest attend the conference dinner?
Guest tickets are not yet available. Capacity, price, and purchase instructions will be announced with final registration details.
Participant policies
A professional, inclusive meeting
Code of conduct
All participants are expected to communicate respectfully, engage in constructive scientific disagreement, and help maintain an environment free from harassment, discrimination, intimidation, and retaliation. The policy applies to talks, posters, meals, social activities, online communication, and other conference-related settings. Reporting contacts and response procedures will be published before registration opens.
Accessibility & accommodations
Participants may request disability-related, dietary, communication, or other reasonable accommodations. Please contact the organizers as early as possible; the formal request process and response deadline will be published with registration.
Photography & recording
Photography or recording of scientific material requires the presenter’s permission. A visible opt-out mechanism for participant photography will be described in the final attendee guidance.
Cancellation & substitutions
The financial cancellation, refund, and substitution policy will be posted before payment opens. Registrants will be asked to review it before completing payment.
Invitation letters
Administrative invitation letters are planned for registered participants whose participation has been confirmed. A letter supports a travel application but does not constitute financial support or guarantee entry, a visa, or an appointment.
Questions & updates
Contact the conference team
Use ucfrg.projects@upr.edu for conference questions. A subject line helps route the request:
Complete free pre-registration to express your interest and select whether you wish to receive conference announcements.
Last updated: October 31, 2026.